Access to information request
John Abbott College encourages collaborative research: we welcome efforts from external researchers to foster relationships with our research community. Click here for more information.
Your request is about your child’s academic progress?
- Is your child aware of your inquiry with respect to his/her academic progress, attendance, etc.
- We strongly encourage parents to inform the student of such requests.
- If you require information, please contact Anthony Haddad, First-Year College Experience Office
(H-117), at 514-457-6610 x5286
Please contact the Registrar’s Office at 514-457-6610 x 5902, for your inquiry.
- You will be asked for proof of your ID.
- You will also need to provide a formal letter of request.
- The Registrar’s Office will verify the student date of birth.
- The Registrar’s Office will inform the student of the request via MIO.
- The Registrar’s Office will inform the teacher if the information can be disclosed.
Confidentiality of student information is an important and sensitive issue. It is important for parents to understand that the College is bound by law to respect the privacy of our students if they are 18 years of age or older. This means that grades, progress reports, transcripts and all personal information are kept confidential. Parents of students who are of minor age, 16 or 17 for instance may, upon written request wherein the identity of the parent has been verified and confirmed, request such information. In the latter case, the student should be advised that a parent has made such a request.
Transcripts & Letters of Attendance
Present and former students can request transcripts and other documents.
Applicable fees must be paid before your request is complete. Currently registered students should request documents via the Omnivox portal. Click here to request information.
Access to Information Request
Any other request for access, whether for administrative documents or personal information, must be addressed to the person responsible for the protection of personal information and access to documents within the public body:
Director, Corporate & Institutional Affairs, and Communications
CEGEP JOHN ABBOTT COLLEGE
21275, Lakeshore Road
Sainte-Anne-de-Bellevue (Québec) H9X 3L9
Tel. 514 457-6610, ext. 5252
- The person responsible for the protection of personal information must give the person making a written request, a notice of the date his/her request is received.The notice must be in writing. It must indicate the prescribed time for the processing of the request and the effect under this Act of failure by the person responsible for the protection of personal information to respect it. It must also inform the applicant of the proceeding for review provided for in Division III of Chapter IV.
- The person responsible for the protection of personal information must respond to the request no later than twenty (20) days from the date the request was received. If the request cannot be processed within the time limit provided in the first paragraph without impeding the normal course of operations of the public body, the person responsible for the protection of personal information may, before the expiry date, extend it by no more than 10 days. He/she must then give notice thereof by mail to the applicant within the time limit provided in the first paragraph.
- To be receivable, a request for access to a document must be sufficiently precise to allow the document to be located. If the request is not sufficiently precise or if a person requires it, the person responsible for the protection of personal information must assist in identifying the document likely to contain the information sought.
For more information on access requests to public bodies, please consult the Commission d’accès à l’information du Québec’s website at http://www.cai.gouv.qc.ca/.
What is personal information protected under the Act (art. 54) “In any document, information concerning a person which allows the identification of the person is personal information.” Also, it includes several categories of information, including:
- Identification information: address, gender, telephone number, sex, age, weight, hair color or eyes, ethnicity, social insurance number or health insurance, a digital ID, etc.
- Health information: medical records, a medical certificate, that a person consulted a physician, the date of the visit, etc.
- Financial information: a person’s income, taxes paid, salary deductions, etc.
- Information related to work: disciplinary records, reasons for absences, holiday dates, status of sick day bank, etc.
- School information: being enrolled in a course in a given institution, course schedules, absences and presences, grades, qualifications, resume, identification number of a student, choice of courses, etc.
- Information relating to social / family situation: single, divorced, recipient of certain benefits or not, etc.
As a public educational institution, John Abbott College is subject to the Act respecting Access to documents held by public bodies and the Protection of personal information (CQLR, c. A-2.1) and must comply with the requirements.
- This Act applies to documents kept by a public body in the exercise of its duties, whether it keeps them itself or through the agency of a third party.This Act applies whether the documents are recorded in writing or print, on sound tape or film, in computerized form, or otherwise.
Please see below for a summary of parking information. Students and staff may refer to the Administrative Parking Policy available on Omnivox for more details.
For more information about parking on the JAC Campus, please call 514-457-6610 x6913.
- You can purchase your Fall 2023 and Winter 2024 decal ONLINE using a credit card via the Parking Decal module on My JAC Portal.
- Decals reserved online can be picked up starting August 7, 2023 @ 8:30 a.m.
- Decals reserved online must be picked up prior to 3:45 p.m., August 18, 2023.
- Decals can be picked up at the Security office in Stewart Apartments (SA-101) between 8:30 a.m. and 3:45 p.m. You must bring a valid John Abbott College ID card, a valid driver’s license and car registration.
Student Parking Information:
Day Division Students
- The cost of a STUDENT decal is $200/year or $120/fall semester and $120/winter semester, *(Further notice will be published for winter semester dates).
- This decal gives you access to the Brittain Hall parking lot (after 10 a.m.) and to any other student lots.
- Decals are assigned on a first-click-first-served basis based on the following schedule:
July 4, 2023 @ 9 a.m, students living in outlying areas (i.e. those whose postal codes do not start with H2, H3, H4, H5, H6, H8, H9) get a 6-day period of exclusivity.
July 10, 2023 @ 9 a.m. – The college will offer any remaining decals to all day students.
Students Living in Residence
- The cost of this decal is $200/year or $120/fall and $120/winter semester.
- If you are a resident and cannot access a RESIDENCE decal, please contact the residence office.
- This decal gives you access to the 48+ resident spaces in the vicinity of the Stewart Residence.
Continuing Education Students
Please be aware that parking on the upper student lots near highway 20 is free from May 27 to August 21, 2022. To park in any area other than the upper student lots during this period, you will need to purchase a valid parking permit for the day or the month as needed.
Monthly permits for Continuing Education students are $24 per month.
- The cost of a decal is $24/month
- You can only purchase one decal per year.
- Choose your Decal carefully by identifying the last month needed to park on campus. For example, if your course finishes in March 2024, select the MARCH 2024 decal in the Omnivox module.
- This decal gives you access to the Brittain Hall parking lot and to any other student lots.
- The cost for single-day parking in the dedicated parking areas listed below is $4 for a half-day (4 hours) or $6 for the entire day.
- Two dedicated visitor parking areas are available with very limited spaces:
Upper East lot near Hwy 20 has 100+ spaces (7:00 a.m. to 1:00 a.m.); or
Brittain Hall parking lot (10:00 a.m. to 1:00 a.m.)
- To pay for parking in these visitor parking areas, you can:
Register your vehicle from one of the automatic parking machines located in either of the two lots listed above or using the machines located in Stewart Hall next to the cafeteria for the Upper East lot and at Casgrain Security for the Brittain Hall lot; or
Pay online using the Park Smart at mobilepermit.com
- You can park in the regular student parking lots after registering your vehicle at one of the automatic parking machines or on line via https://mobilepermit.com after noon (12pm) ONLY.
Visitor Parking Information:
Visitors and temporary employees must pay when parking on campus from 7:00 a.m. until 4:00 p.m. Monday to Friday.
All visitors must display a valid one-day parking pass in their vehicle to avoid receiving a parking ticket. A visitor parking pass can be obtained in one of the following four ways:
- Purchase a “Pay and Display” permit from one of our automated machines and park in one of the two designated Pay and Display lots located in the Upper Field lot and Brittain Hall lot. The cost to park in the Pay and Display areas is $4.00 for the first four hours and $6.00 for 12 hrs. For a detailed map of the John Abbott College Campus parking areas.
- Pay online using Parksmart at https://mobilepermit.com/. If using Parksmart, parking is permitted in either of the Pay and Display parking areas in the Upper Field lot and Brittain Hall lot.
- Purchase a visitor pass permit from either of the John Abbott Security offices (located at Casgrain C-183 or at Stewart Apartments SA-101) at a cost of $6.00 for the full day and display this pass on the dash board of your vehicle. This pass will permit parking in both staff and student parking areas. This option is not available for students.
- The department or service being visited may provide you with a pre-paid parking pass.
To be valid, visitors parking passes must be displayed on the dashboard of your vehicle.
Parking space on our campus is very limited, and so we encourage both students and staff to consider participating in one of the two following carpooling options:
- Allows for a driver and one or more passengers to register via Omnivox so that students and staff with suitable schedules can travel together in the same vehicle to and from the College.
- Offering a ride not only can reduce your costs but it will help diminish your carbon footprint.
- There are a limited number of carpool tags available for purchase at a cost of $200 per year.
- Carpool tags will be allocated on a first-come-first-served basis.
- Carpool tags allow the carpool group to park in one of the 11 designated carpool parking spots on campus.
- If you are interested in applying for one of the formal Carpool hang tag passes, please register your carpooling group by filling out a carpooling application form at our Security office located at Stewart Apartment (SA-101)
- For all details, please consult the carpooling section in the Administrative Policy on Parking available on Omnivox.
Rules & Regulations
- Valid if displayed
- Decals become valid immediately upon display, but only if fixed inside the lower side of the windshield on the passenger side of the registered car.
- They stay valid up to:
i. Jan 14, 2024 for a Fall 2023 semester STUDENT or RESIDENT decal
ii. Aug 18, 2024 for a Winter 2024 semester STUDENT or RESIDENT decal
iii. Aug 18, 2024 for an annual STUDENT or RESIDENT decal
iv. Last day of the month punched out on the PAY/MONTH decal.
- Decals are refundable; but are not transferable:
Send an email to email@example.com with all necessary information regarding your refund request. All requests will be dealt with case by case, not all refunds are approved. An administration fee will apply accordingly. For all details, please consult the Refunds section in the Administrative Parking Policy available on Omnivox.
- Parking restrictions
- To park on campus, you need a valid decal year-round, Monday to Friday, from 7 a.m. to 4 p.m.
- Except for residents parked in their reserved areas, anyone who intends to leave their car on campus overnight MUST advise Security (SA-101) or risk receiving a city parking violation.
- All decal holders must understand that:
- Purchasing a decal does not guarantee a parking space at all times.
- John Abbott security officers will issue parking violations to anyone not clearly displaying a valid decal, parked illegally or in an unauthorized area starting on the first day of class August 21, 2023 (fall semester) and January 15, 2024 (winter semester).
- John Abbott College is not responsible for theft or damage to cars parked on campus.
- Any abuse, any type of falsification or improper use of a College parking permit or persistent violations are grounds for citations, and/or revocation of parking privileges without refund.
- Purchasing a decal implies that you agree to abide by the rules and restrictions as stated above.
Procurement contract complaints procedure
Procedure for receiving and reviewing complaints, stipulated in section 21.0.3 of the Act respecting contracting by public bodies (ACPB)
This procedure is intended to ensure equitable treatment of complaints submitted to John Abbott College as part of the public tender process or awarding of a contract. It defines the steps of receiving and reviewing the complaint as well as its communication methods.
Click here to view the Procedure for receiving and reviewing complaints
Procédure de réception et d’examen des plaintes, prévue à l’article 21.0.3 de la Loi sur les contrats des organismes publics (LCOP)
Cette procédure vise à assurer un traitement équitable des plaintes soumises au Collège John Abbott dans le cadre d’un processus d’adjudication ou d’attribution d’un contrat visé. Il définit les étapes de réception et d’examen de la plainte ainsi que les modalités applicables à sa communication.
Cliquer ici pour lire la Procédure portant sur la réception et l’examen des plaintes